There may be laws that require open meetings if your board is composed of elected members or if you are a non profit organization or other public entity. These laws are commonly called Sunshine Laws or Open Meetings Acts and they require the business of the board be conducted in a public manner. They also grant non-members access to the meeting and, in certain cases to make comments.
The person who was the one to preside at the previous meeting will “call the meeting into order” when the board is ready. This is usually done by saying “I call this meeting to order” or something similar in a high volume. In the majority of cases it is followed by two taps on the givel to signal that the meeting has officially started.
Make sure that you have a clear agenda prior to when the board meeting gets underway. The agenda should be centered and clearly define the key topics that the board has to consider, as well as the key decisions they have to make. Do not put too many items on the agenda or repeating an agenda from an earlier meeting.
Interrupting your board with new topics of discussion can consume valuable time and distract them from the tasks on your agenda. Consider adding a parking lot at the final section of your agenda where you can put topics on the table that aren’t high on your list and commit to revisit them later or http://electronicboardportal.net/what-do-you-say-to-open-a-board-meeting/ include them in the next meeting.
Ask for feedback from your board about how the meetings are going and what you can improve them. This will make your board members more engaged in the outcome and more engaged.
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