A well-written agenda for board meetings will ensure that you have productive, enjoyable discussions with a clear plan to tackle the organization’s most important issues. Whatever the format of your meetings are held in person or via virtual with a clear agenda, it allows participants to be active throughout the duration.
An effective agenda begins with a clear and concise call to order that signals the beginning of the meeting as well as any other related activities. It could also include a short announcement of the purpose for your meeting and the name of your imp source chairperson.
Next, your agenda for your board meeting should include a short report or presentation from the CEO or executive director on the current performance of the business and major initiatives. It could also include a section with reports from the nominating, finance and governance committees.
Set aside time for guest presentations or open forums that your organization might be hosting. You should also include space for announcements of any kind or felicitatory remarks. You should also allow room for future business issues that require to be discussed or follow-up on.
It is common for people to be sidetracked by new topics of discussion, which can make your meeting lose momentum. Be sure to include parking spaces at the end of your agenda so that you can put forward ideas that are new for discussion. It is also important to include a rough estimation of how long each topic will take to discuss. This will allow you to avoid extending the time for board meetings. If you’re unable to decide on an item, move it to the next board meeting to ensure that your agenda stays on the right track.
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