As board members return to meetings in person and hybrid board meetings are the new norm. This new format allows participants to meet in person and via remote simultaneously, reducing costs while increasing accessibility. It is crucial that your company sets up meeting guidelines and expectations, whether you decide to have all-virtual meetings or in-person meetings with remote attendees. To accomplish this, it’s important to ensure that the technology is in place and clear guidelines are in place for participation.
Hybrid board sessions are not without their challenges, however. Some board members might be irritated that they don’t get to interact with each other in the same room. Others might feel that their contributions are less valuable since they can’t provide context to their peers. Meeting experts suggest focusing on proactive measures to support collaboration, including establishing virtual rooms for social interaction prior to and during meetings, as well as during breaks, and using tools such as boards portals to streamline the work of your board.
A common issue is disparity in technical expertise among board members. As a result, some remote participants might be not included in the meeting or their participation may be limited due to poor audio quality, poor video or a slow internet connection. You can assist your board in navigating these issues by training your members on how to use technology and making sure they have the latest equipment and technology available prior to the meeting.
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